Executive Assistant

Makati City, Metro Manila, Philippines | Administration | Full-time

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Datawords has developed an innovative value proposition by placing multicultural adaptation and international deployment of digital content at the center of an industrial production process.

 

By uniting linguistic, cultural, technical and Web marketing skills Datawords has grown as an international leader in the field of digital localization and content management on all digital channels. Today, Datawords employs nearly 900 employees with it's main hubs located in Paris, Brussels, Shanghai, Hong-Kong, Seoul, Tokyo, New York, Montreal, Mexico, Milan, Barcelona and, Luxembourg.

 

Datawords is a growth-oriented company with a strong corporate culture which can offer tech-savvy and multicultural aware employees a unique opportunity to participate in tomorrow’s global digital landscape construction, by working for major international brands.

 

In order to foster its international production capacity Datawords is hiring, in its office in Makati City, Philippines, an Executive Assistant.

 
Responsibilities:
  • Task includes but are not limited to:
  • Answering phones and routing calls to the correct person or taking messages.
  • Managing executive’s calendars and set up meetings.
  • Acting as the point of contact among executives, employees, clients and other external partners.
  • Filing and retrieving corporate records, documents, and reports.
  • Preparation of daily, weekly, monthly or quarterly reports.
  • Determine matters of top priority and handle accordingly.
  • Researching and conducting data and information to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Accurately recording the minutes of the meetings.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support.
 
Qualifications:
  • Bachelor’s degree in BS/AB Psychology, Human Resource Management, Business Management or equivalent
  • At least 2-3 (maximum) years working experience in the related field is required for this position
  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of entire MS Office suite.
  • Intermediate to Advance computer software skills.
  • Excellent oral and written communication skills.
  • Attention to details.
  • Well-developed organizational skills.
  • Excellent time management skills.
  • Ability to multi-task and prioritize tasks.
  • Excellent problem solving and strong decision-making skills.
  • Ability to establish relationships of strong communication and network within the management team.
  • Professional discretion and confidentiality.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • Must be willing to work in a multi-cultural environment.
  • Must be willing to work in Makati, Philippines.